Okay, so its not time to be thinking of Santa, but I was thinking of lists today.
I regularly visit and audit YMCAs, YWCAs, JCCs and clubs. I frequently encounter systems (or lack of systems) to manage and track daily, weekly and monthly maintenance and housekeeping functions that could be strengthened. These functions, which are designed to keep patrons and employees safe, can be well-managed with checklists and logs.
Checklists and logs are generally accepted as good management tools for these type of redundant functions where documentation of inspections is important. Checklists help manage and track scheduled tasks such as checking emergency lighting, exit signage lighting, program area and hallway lighting, AED batteries and pads, pool emergency alarms, obstructed electric panels, obstructed emergency exit doors, tripping and slipping hazards, etc. Logs may include tracking emergency action plan (EAP) drills such as state-mandated fire emergency drills and regular vehicle maintenance checks. They may also include life-threatening aquatic or fitness center emergency drills and lost camper drills.
Checklists and logs do not have to be complicated. The use of an Excel spread sheet with all items to be checked listed in one column and check dates listed in another column is very effective. Forms work well too. Items such as emergency lights can be individually numbered for ease of identification. Checklists and logs encourage compliance with the completion of scheduled tasks, provide written documentation that a task was completed, serve as reminders and also provide legal documentation.
Christopher Mogridge – Safe-Wise Consulting
Sample forms, checklists and logs on various topics can be found in the Safe-Wise Online Resource Library.
